Title:  Administrative Assistant

Basic Function

Provides administrative support and assists in the technical support of department operations. May work under direction of a Manager or Director.

Job Duties

• Plans and coordinates local or national meetings and events, including preparing agendas, preparing and disseminating meeting materials, preparing meeting room and environment including refreshments or meals required, plant tours, while maintaining confidentiality at all times
• Set up new vendors into SAP
• Set up annual purchase orders for strategic vendors
• Prepares accounting documentation such as expense reports and invoice processing via SAP and applying correct accounting procedures and coding for approval
• Investigates issues impacting purchasing transactions, invoice discrepancies, service discrepancies, and/or other issues with Accounts Payable
• Negotiates, monitors and evaluates routine service contracts
• Scribe for Mississauga R&D Joint Health and Safety Committee
• Set up authorities for expenditures for Sales customer capital projects
• Summarizes time associated with all R&D projects annually for master submission
• Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations
• Coordinates updates of distributor inventory and contract information
• Coordinates inventory and purchasing schedule for department stationary supplies
• Co-ordinates Laboratory safety coat supply and spent rag laundry service
• Provides backup to other administrative assistants, as needed, to assist in smooth function within the offices
• Maintains an adequate office environment and recommends maintenance, if required.
• Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience

• A minimum of five years of related administrative experience

Education Level

• Post-secondary education however, a combination of education and experience may be considered
• College diploma or university degree preferred

Required Skills

• Strong word processing, database, spreadsheet and other applications
• Advanced organization skills required.
• Team player, self starter, independent worker, good time management and analytical skills and priority setting ability.
• Ability to effectively communicate with others, both in written and verbal communication;
• Ability to work independently and perform basic mathematical calculations.
• Working knowledge of SAP preferred

Work Conditions

Office Based

Physical Requirements

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, reaching or grasping. Job conditions may require making visual inspections, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs. 

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.