Title:  Human Resources Coordinator

Basic Function

Petro-Canada Lubricants Inc. (PCLI), an HF Sinclair company is seeking a full-time Human Resources Coordinator. Reporting to the Sr. Manager HR, Canada, the HR Coordinator is accountable for a wide range of responsibilities regarding payroll and the timekeeping system, employee relations, benefits, HRIS, training and other administrative tasks.  Key areas of focus will include payroll analytics and reporting, answering employee questions regarding payroll, supporting the corporate office with bi-weekly payroll activities and day to day HR tasks.  

Job Duties

• Interact with and serve as the primary contact to employees providing excellent customer service to ensure accurate and timely resolution of all inquiries
• Accurately aid in the administration of SAP data entry and payroll for hourly, salaried, and field sales employees, including special compensation, such as annual vacation payout adjustment, for a Multi-Province payroll
• Prepare stewardship reports and analysis on a wide range of payroll and time quotas. Ensure compliance with all applicable policies, rules, regulations, and laws; stay abreast of legal, regulatory, and policy developments affecting areas of responsibility
• Assist with administration of time-keeping system (CATS in SAP), including Banked Stats, Earned Days Off (EDO), Vacation Quotas
• Provide support to on site time administrators
• Support all levels of management with analytical information related to payroll expense distribution, working with management to ensure accurate General Ledger expense reporting and reconciliation
• Assist Payroll Accounting related duties including GL account reconciliations and accrual analysis
• Provide support to all levels of financial management including support through special projects where appropriate, including payroll and time reporting
• Timely processing of Record of Employment (ROE) for leaves, terminations and retirements
• Inputs employee data into HRIS, payroll system, and/or other systems as applicable
• Prepares routine and non-routine correspondence, reports, studies, forms, and documents
• Compiles and summarizes data for management reports
• Responds to routine to moderately complex inquiries of union and/or non-union employees concerning payroll, benefits eligibility and coverage, compensation, the company, or department policies and procedures
• Maintains department calendar; codes, proofreads, sorts and collates; orders and maintains supplies; completes forms; makes, checks and posts entries
• Coordinates and manages administration of the Canadian Employee Centre Sharepoint site

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion

Experience

• A minimum of 3-5 years of on the job experience, preferably in a unionized manufacturing environment
• SAP and CATS (Cross Applications Time Sheets) experience

Education Level

• University degree in business administration, accounting or related field, or a combination of education and equivalent years of related work experience is required

Required Skills

• Working knowledge with SAP Payroll system, including CATS
• Ability to successfully complete advanced, complex payroll assignments
• Advanced skill level in Microsoft Excel e.g, formulas, v-look up, pivot tables and other functions
• Demonstrated problem solving skills, analytical and detail oriented
• Exceptional organizational and time management skills
• Ability to effectively communicate with others in both written and verbal communication
• Ability to perform intermediate mathematical calculations
• Ability to apply intermediate level clerical and data entry assignments based on pre-established guidelines
• Basic knowledge of human resource management principles and practices, and administrative procedures
• Ability to effectively communicate with others, both written and verbal

Work Conditions

• Office based with up to 5% travel by land and air require. Subject to all weather and varying road conditions
• Frequent interaction with Corporate HR in Dallas, TX and Local HR and Financial Management in Mississauga, ON

Physical Requirements

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping, lifting and/or carrying up to 20lbs, pushing and/or pulling up to 10lbs, perceiving color differences, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential (inability to maintain standard insurance rates is grounds for dismissal), valid State driver’s license and proof of insurance required, and depending on assigned location the ability to wear personal protective equipment (beards not permitted).

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.