Title:  Maintenance Scheduler/PM Coordinator

HF Sinclair in Sinclair, WY is seeking  Maintenance Scheduler / Preventive Maintenance (PM) Coordinator who is responsible for planning, scheduling, and coordinating maintenance work to support safe, reliable, and efficient refinery operations. This role manages the preventive maintenance program, develops maintenance schedules, and ensures maintenance work is properly planned, resourced, and executed in alignment with company policies, safety standards, and operational priorities. The position works closely with Maintenance, Operations, Planning, Reliability, and Supply Chain to improve work execution and equipment reliability.

Planning & Scheduling:
• Develop and maintain weekly and daily maintenance schedules in coordination with Maintenance Supervisors and Operations.
• Balance work priorities, labor availability, equipment access, and production requirements.
• Coordinate equipment outages, permits, and work sequencing.
• Support schedule compliance and continuous improvement of work management processes.

Preventive Maintenance Program:
• Manage the preventive maintenance (PM) program including PM accuracy, frequency, and compliance.
• Review and update PM job plans to ensure effectiveness and efficiency.
• Monitor PM completion rates and support continuous improvement efforts.
• Incorporate feedback from Maintenance and Reliability to improve PM quality.

Work Management & CMMS:
• Review maintenance work orders for scope, priority, safety requirements, labor, and material needs.
• Maintain accurate and complete work order data in the CMMS.
• Track and report maintenance metrics including backlog, schedule compliance, and PM performance.

Coordination & Support:
• Coordinate materials, tools, and resources with Warehouse, Purchasing, and contractors.
• Support maintenance planning activities including outages and turnarounds.
• Interface with Reliability and Engineering to support asset performance improvement initiatives.

Safety & Compliance:
• Ensure scheduled work complies with company safety policies, OSHA regulations, and PSM requirements.
• Promote safe work practices through effective planning and scheduling.
• Ensure work orders include appropriate safety controls and procedural requirements.

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion

A minimum of a High School Diploma or GED equivalent is required.  

 

Depending on location, occasional relief supervisor responsibilities of hourly maintenance employees for various foremen or may be responsible for the supervision of 12 to 15 employees. May be responsible for oversight of up to 50 contract employees. Serve as project manager for special assignments as required.

Office and field based and with up to 5% by land and air require. Petroleum refinery,  warehouse/plant environment, and out-of-doors environment and driver based environment including but not limited to chemicals, pressure vessels, tanks, rotating equipment, electrical shock, and working in confined spaces. Periodic overtime required. Required to respond to plant related emergencies and be available after hours during critical business situations depending on location. Subject to all temperatures, weather and varying road conditions.

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, making visual inspections, making precise hand and finger movements, reaching or grasping, lifting and/or carrying up to 30lbs, pushing and/or pulling up to 50lbs, climbing up to 200ft, ability to operate and drive all assigned company vehicles at company standard insurance rates, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.